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BACK TO THE BASICS: 7 Simple Ways to Reduce Your Workers’ Compensation Costs

Are you looking for ways to reduce your WC costs? Going back to the basics in establishing and managing your safety programs allows you to control your premiums through minimizing your losses. Here’s how. 1) Get Management Behind it First and most importantly, the only way companies really control their workers’ compensation costs is to […]



Are you looking for ways to reduce your WC costs? Going back to the basics in establishing and managing your safety programs allows you to control your premiums through minimizing your losses. Here’s how.

1) Get Management Behind it

First and most importantly, the only way companies really control their workers’ compensation costs is to convince all involved that controlling cost is worth the effort. Companies who have made the greatest strides do so because everyone is focused on the importance of safety.

2) Use Modified Duty/Return to Work Programs

If you don’t have a company policy on modified duty, you’re at a distinct disadvantage. It is an important practice that needs a comprehensive approach. The most successful Return-to-Work program can accommodate almost any restriction.

3) Understand the Elements that Contribute to your WC CostsYour classification codes, experience modification, sudden company growth or company acquisitions can all affect your premiums. It’s important that you know the impact that each brings to your overall workers’ compensation pricing.

4) Orientate and Train Your Employees

Orienting and training your employees is a crucial step in promoting a safe work environment. How you train and encourage your new employees in safe working practices will determine your insurance costs in the near future. During orientation, you’ll find that many employees resist asking questions. To counter this reluctance, you, the employer, should use checklists and fill any gaps by explaining, in detail, what you expect of new employees.

At the end of the training course, ask new employees to sign the checklist to confirm that they understand and have been instructed in the company’s safety procedures. This signed checklist should become part of the employee’s permanent record.

5) Put Policies into Practice

If you don’t have safety policies, then develop and use them. Most companies have written disciplinary procedures but fall short when it comes to using them.

Review your claim information—do the same people and injuries show up from year to year? If so, are your employees properly trained and do they understand disciplinary procedures?
Insist that claims are reported immediately. Statistics reveal that for every week a claims goes unreported the cost increases

6) Report Claims Promptly

Insist that claims are reported immediately. Statistics reveal that for every week a claims goes unreported the cost increases dramatically—as much as 50 percent. When employees delay reporting an injury, find out why. Then turn to your policy statements and use the necessary disciplinary procedures on record. Your goal is to get employees to report injuries, not to judge whether an injury is important enough to report.

7) Investigate Causes (the “why” behind the “what”)

Even after a claim is paid, the incident is not over until you discover its root cause. While one injury is behind you, others will take its place unless you do something to reduce the chance of the incident reoccurring. Go beyond “what” happened and find out “why” it happened. Round table “claims without names” at your safety committee meeting, so employees can compare notes and learn from the past.